Recruitment Privacy Notice

1. Introduction

At Arch Care Services Ltd. we are committed to protecting your personal data. This Privacy Notice explains how we collect, use, store, and share personal data about job applicants during the recruitment process and how we comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

​​

​

2. Data We Collect

We may collect and process the following types of personal data:

​

Personal and Contact Information

• Name, address, email, telephone number, and other identification details.

​

Application Information

• CV/resume, education, employment history, skills, and qualifications.

​

References

• Contact details of referees and information provided by them.

​

Background Checks

• DBS certificate number and Update Service details (where applicable).

​

Occupational Health Information

• Health information required to assess fitness for the role and any reasonable adjustments.

​

Diversity Monitoring Data (optional)

• Equal opportunities information (e.g., gender, ethnicity, disability).

 

3. Legal Basis for Processing

We process personal data on the following legal bases:

​

• Managing the recruitment process and assessing suitability - Legitimate interest

​

• Collecting references - Legitimate interest / steps prior to entering into a contract

​

• Carrying out DBS checks - Legal obligation / explicit consent

​

• Collecting occupational health information - Explicit consent (special category data)

​

• Retaining CVs for future roles - Consent (optional)

​

​​​​

4. How We Use Your Data

We use your data to:

​

• Process your application and assess suitability for employment.

​

• Communicate with you about the recruitment process.

​

• Verify qualifications, employment history, and references.

​

• Conduct DBS and other required background checks.

​

• Assess fitness for work via occupational health questionnaires.

​

• Ensure equal opportunities compliance and diversity monitoring.

 

5. Who We Share Your Data With

 

Your personal data may be shared with:

• HR personnel and hiring managers involved in recruitment.

​

• DBS or occupational health providers (for relevant checks).

​

• IT service providers supporting our systems.

​

• Regulatory authorities where required by law.

​

We ensure that any third parties process your data securely and in compliance with UK GDPR.

 

6. International Transfers

​

If any personal data is transferred outside the UK, we will ensure appropriate safeguards, such as UK GDPR-approved Standard Contractual Clauses, are in place.

 

7. Retention Periods

​

• Unsuccessful applicant data - 6–12 months (unless consented for longer)

​

• Successful applicant data - Retained according to our employee records policy

​

• DBS and reference data - Deleted once no longer required by law or the recruitment process

​

• Occupational health data - Deleted after the recruitment decision, unless required for statutory purposes

​

​

8. Your Rights

​

Under UK GDPR, you have the right to:

​

• Access your personal data.

​

• Rectify inaccurate or incomplete data.

​

• Request erasure (“right to be forgotten”).

​

• Restrict processing.

​

• Object to processing where relevant.

​

• Data portability (where applicable).

​

• Withdraw consent at any time (for processing based on consent).

​

To exercise these rights, please contact: correspondence@archcareservices.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk.

​

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage.

​

10. Updates to this Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website and dated at the top of the page.

​

11. Contact Us

For questions about this Privacy Notice or our data processing practices:

Arch Care Services Ltd.

Email: correspondence@archcareservices.com

Address: 

Arch Care Services, 3 Avalon House, Stileway Business Park, Lower Strode Road, Clevedon, BS21 6UU